SULPHUR RIVER BASIN AUTHORITY BOARD OF DIRECTORS TUESDAY, APRIL 19, 2016

SULPHUR RIVER BASIN AUTHORITY

BOARD OF DIRECTORS

TUESDAY, APRIL 19, 2016

1:00 P.M.

 

PRESENT:  Michael Russell, President

                   Wally Kraft, Vice President

                   Patricia Wommack

                   Mike Sandefur

                   Brad Drake

                   Bret McCoy

                   Katie Stedman

 

STAFF:       Nancy Rose, Secretary/Treasurer

                  John Jarvis, Consultant

                  Kirk Patton, Attorney

 

ABSENT:     NONE

 

VISTORS:    ATTACHMENT

 

ITEM# 1:   MEETING CALL TO ORDER AT 1:00 P.M:

 

The meeting was called to order at 1:00 P.M. by Michael Russell, President.

 

He welcomed everyone in attendance and thanked all for their interests.

 

ITEM# 2:  INVOCATION:

 

The Invocation was given by Wally Kraft.

 

ITEM# 3: INTRODUCTION OF THE NEW BOARD OF DIRECTORS:

                 (1). Mike Sandefur, (Region 1, Bowie County)

                 (2). Katie Stedman, (Region 2, Titus County)

                 (3). Bret McCoy, (At Large)

 

Michael Russell, President stated that we have three new Board of Directors and he asked that each one state their name and some information about themselves.

 

Michael Sandefur stated that his Grandfather had lived in Mt. Pleasant, Texas.

He stated that he had lived in Lamar County in the past. He introduced his

wife, Vickie, in attendance.

He stated that he was here to help take care of the Sulphur River Basin and water.

 

Katie Stedman stated that she has only been in Mt. Pleasant, Texas since August 2015. She stated that she moved here from Houston, Texas, to take the Job as CEO of the Mt. Pleasant Chamber of Commerce.

She is married and has 2 young children.

 

Bret McCoy stated that he was raised in Daingerfield, Texas and now lives in Omaha, Texas. He and his wife (Elizabeth) have 4 children, ages 5 years old,  

4 years old, 2 years old and 2 months old.

He stated he was the prior Chairman of Region D and he is here to see the Sulphur River Basin grow and thrive in its natural resources and water.

 

ITEM# 4: RECOGNITION OF OUTGOING BOARD MEMBERS:

                (1). Borden Bell, Jr., (Region 1, Bowie County)

                (2). David Neeley, (Region 2, Titus County)

                (3). Kirby Hollingsworth, (At Large)

 

Michael Russell, President stated that we have three Board of Directors outgoing

(Borden Bell, Jr., David Neeley and Kirby Hollingsworth) that have all served

seven years).

Michael Russell, President stated that SRBA is presenting the outgoing Board of Directors with a Plaque of “Appreciation” for the (7) years of service for their time and efforts with the State of Texas.

 

Michael Russell, President presented Kirby Hollingsworth with his Plaque.

 

Borden Bell, Jr., and David Neeley; were out of town.

 

ITEM# 5: DISCUSS AND TAKE ACTION ON THE APPROVAL OF THE MINUTES FOR

MARCH 15, 2016:      

 

Michael Russell, President stated that each one has a copy of the minutes for March 15, 2016. He asked if anyone had any corrections or amendments to the Minutes.

 

Nancy Rose stated that she failed to add the last sentence to Item # 9 of the Minutes to read: Borden Bell, Jr., Vice President stated that he wanted the Joint Meeting to be held before April 29, 2016.

                                                                      

Brad Drake made a motion and Wally Kraft seconded to approve the Minutes as written along with the amendment of the last sentence in Item# 9.

Borden Bell, Jr., Vice President stated that he wanted the Joint Meeting to be held before April 29, 2016.

 

The motion carried with all members present voting AYE.              

 

ITEM# 6:  PUBLIC COMMENTS:

 

David Nabors, Paris, Texas……He told the new Board of Directors, Congratulations, and that they need to read the “Enabling Act” and follow it. He stated that they are responsible for what contracts they sign. He stated that all of you belong to us not The State of Texas or the Mextroplex…..… You belong to US!

 

ITEM# 7: DISCUSS AND TAKE ACTION ON THE REPORTS OF THE CASH POSITION AND EXPENDITURES:

          

Michael Russell, President stated that each one has a copy of the Cash Position and General Ledger with all the checks listed to whom and for what.

He stated that as of April 8, 2016, we had $760,073.00 in the checking account.

 

We do not have any Certificates of Deposit at this time. Interest rates are low.    SRBA does have an Interest Bearing Checking Account that pays a little.

 

Wally Kraft asked what Audit Report did we spend the $6,000 to prepare.

Nancy Rose told him that it was for the FY2015 “Audit” for September 1, 2014

through August 31, 2015, that the SRBA Board approved last November 2015.

 

Bret McCoy made the motion and Wally Kraft seconded to approve the reports of the Cash Position and General Ledger as presented.

 

The motion carried with all members present voting AYE.

 

ITEM# 8: DISCUSS AND TAKE ACTION WITH REGARD TO SIGNATURES AUTHORIZED FOR CHECK SIGNING:

 

Michael Russell, President stated that Borden Bell, Jr., has been signing the checks.

He stated that Borden Bell, Jr., lives in Texarkana, Texas and it made it more convenience.

 

He stated that he has asked Mike Sandefur if he would be interested in signing the checks since he also lives in Texarkana, Texas.

Mike Sandefur told him he would be glad to help in signing checks.

 

Mike Sandefur stated that he owns the property (Sandefur Properties, L.P.) where SRBA rents their Office. He stated that he is the Land Lord of the said rental property.

 

He said that he would never vote on any items that has to do with this property

of the office rental, because it would be a “Conflict of Interest”.

He stated that he just wanted to make this “Disclosure” Public.

 

Wally Kraft made the motion and Brad Drake seconded to the “Resolution”.

      WHEREAS, the term of Borden Bell, Jr.’s service on the Sulphur River Basin Authority (“SRBA”) Board of Directors has expired and he no longer serves in that capacity; and

      WHEREAS, Borden Bell, Jr., was previously authorized to sign checks on behalf of SRBA; and

       WHEREAS, SRBA needs to appoint a member of its Board of Directors to have authority for check signing.

       NOW, THEREFORE, it is RESOLVED that Michael Sandefur, a member of SRBA’s Board of Directors, is hereby authorized to sign checks on behalf of SRBA.

 

The motion carried with all members present voting AYE.

 

ITEM# 9: DISCUSS AND TAKE ACTION WITH REGARDS TO ELECTION OF VICE PRESIDENT OF SRBA’S BOARD OF DIRECTORS:

 

Michael Russell, President stated that Borden Bell, Jr., has been the Vice President. Since he is no longer on the Board of Directors, we need a new

Vice President.

 

Bret McCoy nominated Mike Sandefur, Bret stated that Mike has had lots of experiences with Texarkana College.

 

Brad Drake nominated Wally Kraft. Brad stated that Wally has experience with SRBA and it is only for the unexpired term until March 2017. At that time, we will elect news officers.

 

Michael Russell asked for votes for Mike Sandefur for Vice President.

Voting for:  Pat Wommack, Bret McCoy and Mike Sandefur…… (3) AYE

 

Michael Russell, President asked for votes for Wally Kraft for Vice President.

Voting for: Brad Drake, Katie Stedman, Michael Russell and Wally Kraft… (4) AYE

 

      WHEREAS, the term of Borden Bell, Jr.’s service on the Sulphur River Basin Authority (“SRBA”) Board of Directors has expired and he no longer serves in that capacity; and

       WHEREAS, at the time of the expiration of his term of service, Borden Bell, Jr., was Vice President of SRBA’s Board of Directors, and

       WHEREAS, SRBA needs to elect a member of its Board of Directors to serve as Vice President.

        NOW, THEREFORE, it is RESOLVED that  Wally Kraft, a member of SRBA’s Board of Directors, is hereby elected to serve as Vice President of its Board.

 

ITEM# 10: UPDATES ON THE CLEAN RIVERS PROGRAM:

 

Nancy Rose stated that each one has a copy of the Purchase Voucher stating that SRBA will be receiving $21,776.74 and Texarkana College will be getting $16,857.78 of that amount.

She also, stated that we have just finished the Amendment # 1 of the Quality Assurance Project Plan (QAPP).

 

Dr. Mike Buttram introduced, Dr. Ken Crane and Dr. Patty Harmon of Texarkana

College that helps with the TCEQ Clean Rivers Program.

 

Mike Buttram updated the Board of Directors on the Scout Aroma Event that was held at the Springs Lake Park in Texarkana, Texas in regards to the Fish Kill program as part of the Grant Money.

 

He passed out some material of the Scout Aroma Event and some material for the Basin Highlights Report for this year.

 

ITEM# 11: UPDATES ON THE FEASIBILITY STUDY:

 

Presented by John Jarvis, Consultant.

(1). SBG progress (monthly progress report).

      Tasks 1 is 25% complete…… He stated that the International Paper (I.P.) had the Kick-Off Meeting on March 11, 2016. He stated that they are trying to set a meeting date, so they can get everything completed before coming back for Board of Directors approval.

 

Bret McCoy asked why the Kick-Off Meeting wasn’t on the Agenda or at least mentioned at the last SRBA Board Meeting.

 

Tasks 2—Functional/Impact Assessment…( 5% complete)

 

Tasks 3—Program Support……(24% complete)

           

Bret McCoy asked if JCPD going was to half the mitigation. John said that he had not heard they were.

 

There was lots of discussion and questions regarding the Basin Wide Studies.

 

Tasks 4— Project Management….( 30% complete).

 

John stated that the EFM modeling is waiting on final report.

 

(2). RPS progress (monthly progress report)

 

John stated that we have not received any reports from them at this time.

He stated that he and RPS and SBG all met on April 11, 2016.

 

(3). Corps progress

 

The ETM report is complete, just waiting on the final report.

 

(4). Phase II International Paper Analysis….

 

John spoke of the two open house meetings of the Corps of Engineers and the

Public Meeting of the Riverbend Water Resource. He stated that Melinda with the Corps of Engineers has received only 21 responses and some were repeated questions.

 

Bret McCoy asked if you could still send in your questions. John told Bret that Nancy had the contact information for Melinda. Nancy was asked to send to Bret McCoy.

 

ITEM# 12: DISCUSS AND TAKE ACTION ON LETTER RESPONSE TO TCEQ WITH REGARD TO APPOINTMENT OF WATER MASTER:

 

Michael Russell, President spoke of a letter that was sent out from TCEQ on March 10, 2016, but SRBA did not receive the letter until after the March 2016 Board Meeting.

He stated that the SRBA Board of Directors have passed a Resolution that no letter can be sent without Board of Directors approval.

He stated that you have some literature in your package in regards to the

Watermaster of the Sulphur River Basin.

 

Mike Sandefur stated that he had read the Letter that Cypress Creek Basin, by Walt Sears had sent and they stated that they oppose a Watermaster at this time. Mike Sandefur stated that he thought SRBA should also, state that phrase.

 

Mike Sandefur made the motion and Bret McCoy seconded to add one more sentence to the letter stating that “At this time, SRBA is opposed to the appointment of a Watermaster for the Sulphur River Basin. He also stated that we should copy Senator Kevin Eltife, Representative Bryan Hughes and Representative Gary VanDeaver.

 

The motion carried with all members present voting AYE.

 

ITEM# 13: UPDATES ON REGION D:      

                   (1). Report from last month’s meeting.

                   (2). Discuss and take action on persons to represent SRBA at the

                          Region D meetings.

 

Michael Russell, President asked Pat Wommack if she had a report. Pat stated that she was unable to attend, so Kirby Hollingsworth attended the Region D meeting.

 

Kirby gave his report…………….(See Attachment).

 

Michael Russell, President asked Pat if she still wanted to be the Liaison of SRBA to attend the Region D Meetings. Pat stated, she did not want to continue.

 

Pat Wommack made the recommendation for Bret McCoy and Katie Stedman to be the Liaisons for SRBA to attend Region D Meetings.

 

Mike Sandefur made the motion and Wally Kraft seconded to approve the Resolution Authorizing Appointments.

      WHEREAS, Sulphur River Basin Authority (”SRBA”) desires to appoint two members of its Board of Directors to attend monthly meetings of Region D Water Planning Group and report to SRBA’s Board of Directors concerning business conducted at said meetings that affects SRBA.

 

        NOW, THEREFORE, it is RESOLVED that Bret McCoy and Katie Stedman are appointed to attend monthly meetings of Region D Water Planning Group and report to SRBA’s Board of Directors concerning business conducted at said meetings that affects SRBA.

 

The motion carried with all members present voting AYE.

 

ITEM# 14: ANNOUNCEMENTS FROM THE BOARD OF DIRECTORS AND/OR STAFF:

 

  1. Next SRBA Board of Directors meeting is set for Tuesday, May 17th, 2016.
  2. Brad Drake & Pat Wommack asked for the Personnel Manual to be on next month’s Agenda.
  3. It was stated that the Agreement/Resolution be on next month’s Agenda

for the Office Rental Lease.

  1. Nancy Rose stated the Red River Valley Meeting is June 1, 2016 in Texarkana, Texas… Please let her know if you plan on attending.
  2. John Jarvis stated that the TWCA Meeting would be held June 15-17, 2016

in Horseshoe Bay, Texas.

  1. John stated that the Corps of Engineers, Project Development Meeting would be held on April 26, 2016 at 9:30 a.m. in Ft. Worth, Texas, if anyone wanted to attend.

 

ITEM# 15: ADJOURNMENT:

 

Bret McCoy made a motion and Wally Kraft seconded to adjourn the meeting.

The motion carried with all members present voting AYE.

 

______________________________

MICHAEL RUSSELL, PRESIDENT