SULPHUR RIVER BASIN AUTHORITY BOARD OF DIRECTORS MEETING TUESDAY, OCTOBER 18, 2016

SULPHUR RIVER BASIN AUTHORITY

BOARD OF DIRECTORS MEETING

TUESDAY, OCTOBER 18, 2016

1:04 P.M.

PRESENT:  Michael Sandefur, President

                  Wally Kraft, Vice President

                  Katie Stedman, Vice President

                  Bret McCoy, Vice President

                  Brad Drake

                  Michael Russell

STAFF:       Nancy Rose, Secretary/Treasurer

                  John Jarvis, Consultant

                  Mike Buttram, Consultant

ABSENT:     Patricia Wommack

VISTORS:    ATTACHMENT

ITEM# 1: Meeting called to order at 1:00 P.M.

Michael Sandefur, President called the meeting to order at 1:04 P.M. and welcomed and

thanked everyone in attendance.

ITEM# 2: Invocation:

The invocation was given by Brad Drake.

ITEM# 3: Discuss and take action on the approval of the minutes for August 16, 2016 and

                September 20, 2016 meetings:

Michael Sandefur, President stated that each member has been provided a copy of the minutes for August 16, 2016 and September 20, 2016.

A motion was made by Wally Kraft and seconded by Bret McCoy to approve the minutes for August 16, 2016 and September 20, 2016 as presented.

The motion carried with all members present voting AYE.

ITEM# 4: Public Comments (Part 1):

Michael Sandefur, President asked if there were any public comments.

  1. George Frost, Maud, Texas…… He stated that he had (5) questions or points.
  1. He thought the Strategic Planning was going to continue today.
  2. When SRBA received the SBG draft why didn’t they share with Stakeholders?
  3. Where did the 168,000 acre feet come from? First time I had ever heard of 168,000.
  4. If Lake Wright Patman is raised to 231 feet how many acre feet will be provided?
  5. Item# 7 on today agenda’s SRBA should go on record in support of Riverbend Water Resources District to do the managing of Lake Wright Patman, if they do the study should manage.

ITEM# 5: Discuss Strategic Planning Workshop:

Michael Sandefur, President stated that he was pleased with the attendance and involvement of the Stakeholders in the workshop at last month meeting.

He stated that we would not be doing any voting today, he would just be updating of the

Strategic Planning.

He had some copies of the re-draft passed out.

He stated that he and James Henry Russell have made progress on the Strategic Plan. We revised the mission statement slightly by replacing “develop”. We drafted initial wording for the five (5) belief statements based on the key words.

  1. Valuable
  2. Consensus
  3. Sedimentation
  4. Stewardship
  5. Support

He stated that both of these updated items are shown on page 2. They will continue to be changed and fine-tuned based on board comments, and to ensure harmony once our written goals have been developed.

He stated that on pages 3-5 we tried to assign some of the stakeholder statements from the planning session to the relevant core beliefs. He stated that this input can help us discuss, develop and prioritize goals that will eventually be incorporated into the plan.

Brad Drake stated that these are all good goals and a great start.

Michael Sandefur, President stated that we are working on getting the Football on the field. He stated that he wants to see the Board of Directors and Stakeholders all working together with No Surprises.

He stated that everyone needs to look over and do their homework, so when we adopt all of you will understand. He stated that each should take the five (5) sentences in your handout and read and add any comments.

He stated that the last page is a laundry list. He stated that we will comply with recommendations, suggestions, and observations in the Sunset Commission Report. He stated the following goals are incorporated into the current strategic plan.

  1. Executive Director
  2. Develop multiple funding sources
  3. Board Education
  4. Website
  5. Obtain RFP and Engineering Bids under TCEQ guidelines
  6. Science and Peer-Review
  7. Print and email communication with the public
  8. Etc.

He stated that we want all Stakeholders to give us their opinions. The Planning will be voting

on at a later date.

He stated that the point is to demonstrate how our upcoming agenda items and board actions should logically support our written and approved goals, which in turn must support our written and approved core beliefs, which in turn support our mission statement.

ITEM# 6: Discuss sequence and possible timeline of upcoming draft studies, deliverable, and anticipated Board activities over next 6 months. Consider methods to facilitate Board Involvement in review of draft studies and engineering billings.

Michael Sandefur, President read aloud the Item# 6 agenda item. He stated that a whole

lot of stuff has been happening. He stated that the agenda was prepared 2 weeks ago and posted 10 days ago. He stated that since the agenda has been posted we received new plans

in Draft Study of E-Flow by SBG.

He stated that we will not be voting on this item today, but we need to decide how the Board of Directors wants to handle this project.

He stated that just as he got off the airplane, he received an E-Mail with the Letter from the

Corps of Engineers. He stated that he had it sent to all Board of Directors within 15 minutes.

Michael Sandefur, President stated that he felt like a traffic cop at a stop sign with all this stuff going on.

He stated that the Boards needs to decide how they want these studies handled. He stated that we just received the studies and they wanted comments back by October 21, 2016.

Michael Sandefur, President stated that the numbers in the different studies are not the same.

The difference between the two studies shows 4.8 billion dollars of water missing.  

He stated that all important changes should be highlighted so we can understand what has been changed.

He stated that a letter to JCPD from Woody took a while before it got to him.

  1. Things should be sent to the SRBA President immediately.
  2. Then the SRBA President to the Board of Directors.
  3. The Board of Directors to have a copy of the draft study before Board meeting.
  4. Then we all will know the same things with no surprises.

                                                                                                                                                                   Michael Sandefur, President stated that he wanted the Board of Directors to help him know what sequence we need to follow on these studies.

Michael Sandefur, President stated that he wants to be able to have the Draft Study on the Web Page.

Nancy Rose stated that there was a Resolution stating to not put draft copies of studies on the Web Page.  Wally Kraft stated that this was decided because the studies were getting out to others before the Board of Directors got to read.

The Board of Directors stated that they wanted the study to be easier to understand as they read.

Katie Stedman stated that all draft studies on the Web Page should to be highlighted that it is a Draft and comments can be made.

Michael Sandefur, President stated that this item will be back on the agenda next month to explain what we plan on doing regarding Draft Studies on the Web Page due to there being a “Resolution”.

He stated that all Engineering “Invoices” needs to be approved at the open meeting.

Michael Sandefur, President will talk to the JCPD and see if they would be willing to allow Riverbend Water Resources to be a part of the Corps of Engineers Study.

He stated that we have 30 days to make our reply back in regards to the Letter from the Corps.

ITEM# 7: Consider a possible request to and financial support to Riverbend Water Resources District to begin seeking ways to obtain a volumetric study of lake Wright Patman.

Michael Sandefur, President stated we need to do a study between SRBA and Riverbend Water Resources District and work together. He stated that he feels like the sedimentation would be a good start.

He stated that Riverbend Water Resources District has a staff and project going on.

He stated that he would like to do an “Interlocal Agreement” between SRBA and Riverbend Water Resources. He stated what we want to do is trust each other. He stated that he suggests we help fund some of the study with Riverbend Water Resources District.

He stated that we should have this item on the agenda next month.

He stated that we need to try and get some help with funding.

ITEM# 8: Discuss and take action as necessary for improvements to the website of SRBA.

Michael Sandefur, President stated that he and John had met with the Technical person of the Website a few weeks ago. He stated that we won an award for the best Website, so we do not want to make lots of changes.

He stated that he would like to see the Sunset request of the Serv List on the web page.

A motion was made by Michael Russell and seconded by Katie Stedman to approve the Website to be set up for notification to let everyone know when something is added to the Website.

The motion carried with all members present voting AYE.

John Jarvis will get with Field Walsh and see what can be done to get the List Serv up and running.

ITEM# 9: Discuss and take action on setting a meeting with the City of Texarkana, Texas (and/or Riverbend Water Resources District) to discuss sedimentation and water topics of mutual interest.

Michael Sandefur, President asked John Whitson, City Manager of City of Texarkana, Texas to tell us where we stand with the meeting. Michael Sandefur, President said that he was tired of reading about it in the newspaper.

John Whitson stated that he is ready to get a meeting set up. He stated that it was put on hold due to the Sunset Review. He stated that he would like to see a meeting between the Boards of SRBA, City of Texarkana, Texas and Riverbend Water Resources District.

A motion was made by Brad Drake and seconded by Wally Kraft to allow Michael Sandefur, President to work with the other two groups and get a date set up for a meeting. The meeting will be set in Bowie County if at all possible.

The motion carried with all members present voting AYE.

Liz Fazio Hale, CEO/ED of Riverbend Water Resources stated that she would donate her time to help get this meeting set up.

Michael Sandefur, President will bring the meeting dates back to the Board of Directors.

ITEM# 10: Update on Current Year Budget:

Michael Sandefur, President stated that we had an adjustment in the budget. We are working with Wayne Owens on resolving this. We will get it resolved and ready for the Auditor.

He stated that Nancy Rose and John Jarvis will get all the items ready for John to take to Wayne Owens on Thursday, October 20, 2016, so we can get this resolved.

Michael Sandefur, President stated that we have started on Quick Book for our General Ledger.

He stated that he had gotten Nancy Rose started on the Quick Book and she is working on it.

He stated that when he gets back in town next month, he will continue working with Nancy to get this ready by the first of the year. He stated that it will have balance sheet and etc. It will be very easy for Board of Directors and the Auditors.

ITEM# 11: Consider addition of staff or consultant to advise on Clean Rivers Program, Sedimentation, and science review matters.

Michael Sandefur, President stated that he would like to employee someone to help with Clean Rivers Program and Sedimentation and Science. He stated that it would pay between $500.00 to $1,000.00 per month. He stated that he will check into what is best for SRBA.

He stated that we will have to post the Job.

ITEM# 12: Discuss and take action on annual review of the SRBA Investment Policy:

Michael Sandefur, President stated that each one has a copy of the Investment Policy that we have to review this policy annually.

A motion was made by Michael Russell and seconded by Brad Drake to approve the annual review of the “Investment Policy” as presented.

The motion carried with all members present voting AYE.

ITEM# 13: Updates on the Clean Rivers Program:

Mike Buttram stated that all data is completed for this quarter. He stated that NTMWD also has all their data completed.

Ken Crane stated that they have finished half of the first quarter monitoring. He stated that all is going well.

Mike Buttram stated that he and Wally Kraft have been working on setting up meetings on

Sedimentation. He stated that there will be a meeting in Paris, Texas on December 1, 2016 and in Texarkana, Texas on January 31, 2017. He stated that the subject of the meetings is “Riparian and Stream Ecosystems”.

ITEM# 14: Updates on the Feasibility Study:

John Jarvis stated that SBG and RPS/Espey are working towards the final deliverables for SRBA.

He stated that RPS draft e-flow deliverable went out for technical review and comments. Then after the technical review, RPS will take any needed steps for final deliverable that will complete all work.

He stated as of September both Task 1 deliverables (TM1.1 Demand Scenarios based on 2016 East Texas, Region D, Regional Water Plan and TM1.2 2016 Yield Analyses) are draft form and out for review. The SBG report indicates Task 2 (Functional/Impact Assessment) Task 3 (Program Support) are complete. He stated that Task 4 will be complete pending response to comments for Task 1.

Michael Sandefur, President stated he would like a comparison of the two reports on WAM

and why the numbers changed. He wants it explained how this fits in the State Plan and if not why. He wants to know why there is no little Marvin Nichols and why White Oak Creek is not on

the draft report.

John stated that SBG is 90% complete per their report. He stated that he, Woody, Becky and John Albright will be meeting on October 20, 2016 to discuss it more.

Michael Sandefur, President stated that he had made his comments back to the JCPD. He made them as a Board of Director not as the President of the Board.

John stated that the TSP is on hold until Michael Sandefur, President goes back to the Corps.

ITEM# 15: Updates on Region D:

There next meeting is set for Wednesday, November 02, 2016.

ITEM# 16: Announcements from the Board of Directors and/or Staff:

Next meeting is set for November 15, 2016 back in the Walnut Room.

ITEM# 17: Public Comments:

  1. Fred Milton, New Boston, Texas…
  1. He looks forward to the meeting with the Boards of the three entities.
  2. He hopes that the SRBA will honor the Resolution to Riverbend.
  3. The Strategic Plan needs to list all of Sunset Review recommendations.
  4. Looking forward to working with SRBA.

ITEM# 18: Adjournment:

A motion was made by Wally Kraft and seconded by Michael Russell to adjourn.

The motion carried with all members present voting AYE.

____________________________

MICHAEL SANDEFUR, PRESIDENT